Fixed Fee Employer Legal Documents Solutions

Legal Documents and Flowcharts for implementing Best Practices for engaging, managing and terminating employees.

Employers Legal Documents Solutions

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Reduce your legal spend and empower your business to manage employment issues quickly and with confidence.

Our Fixed Fee Employer Legal Documents Solutions are simple and cost effective, and provide an easy-to-use solution for businesses of any size.

With 3 tiers of inclusions tailored to suit Small Businesses, SMEs or Enterprises our Fixed Fee Solutions include over 45 expertly crafted legal documents designed to help employers execute the essential steps outlined in our 5 Best Practice Flowcharts.

Speak to one of our experienced Employment Lawyers today to discuss the customised solution that is right for your business.


Benefits for Employers

By adopting Best Practices employers can:

  • Confidently recruit employees and make effective and complying written Employment Contracts,
  • Protect the Intellectual Property and goodwill from current and former employees,
  • Implement essential Workplace Policies,
  • Reduce instances of disruption to the business by establishing clear rules governing bullying, harassment and discrimination,
  • Manage the risk of fines or prosecutions under Work Health and Safety laws,
  • Confidently manage unsatisfactory employee performance, and
  • Terminate employees and manage risks of unfair dismissal claims.

Best Practice Flowcharts

Our Employer Legal Documents Solutions include the following Flowcharts which illustrate Best Practices and indicate when different Legal Documents included should be used:

  1. Employee Engagement Flowchart
  2. Probation Dismissal Flowchart
  3. Performance Based Dismissal Flowchart
  4. Serious Misconduct Dismissal Flowchart
  5. Redundancy Dismissal Flowchart

See the Table below for a list of all the carefully drafted Legal Documents and options included in each of the 3 tiered Solutions.

Employer Legal Documents Solutions

Document Type
Small Business
Number of Employees

less than 15
Small Business Code Applies

15 to 50

over 50

Employee Engagement
Employee Engagement Flowchart

The first letter to a successful candidate outlining information such as the position, salary, commencement date, type of employment and hours involved, length of probation and any special conditions of the employment. It is to confirm the intent to hire the employee and to advise that a formal employment contract will be issued.

Letter to Employee with Employment Contract for Signing

An employment contract is an agreement between an employer and an employee that contains terms and conditions of the employment. Avoid disputes by having clear and defined terms of employment.

Second Employment Contract Template - full-time, part-time or casual
Third Employment Contract Template - full-time, part-time or casual

An Independent Contractor Agreement is a contract between a professional service provider and a client. The Agreement outlines details such as the services being provided, the parties’ information and billing details.

A job description documents essential job functions and skills for the role. It should be reviewed periodically to ensure it reflects the roles and responsibilities performed.

Provides a list of questions to ask candidates in interviews in order to identify the most suitable candidate for the position. The questions provided will help to focus on the core skills required for many jobs.

A formal letter to the employee providing an executed employment contract to the employee. Formalizes the employee/employer relationship for all parties.

Outlines the process of inducting new employees into the company’s environment and culture. The process involves learning about the employer’s organisation and its structure, culture, vision and values.

Probation Review Checklist

A letter to an employee to confirm they have successfully completed their probationary period. Confirms the employee will continue beyond the probation period and provide feedback on their performance to date.

Workplace Policies
Number of Policies

Choose any 5

Choose any 10

Choose any 15

A code of conduct is a policy that outlines principles and standards that must be followed. A code of conduct provides a framework to support decision making in accordance with employer values and morals.

Outlines a transparent and clear process to support the achievement of expected standards of performance. Also provides a clear framework for disciplinary processes where performance has dropped below expectations.

Outlines how a company intends to fulfill its commitment to workplace health and safety.

A policy that strives to achieve a healthy and safe workplace by proactively addressing the issues of workplace bullying and harassment. Promotes a culture and environment where all workers are treated with dignity and respect.

To ensure compliance with antidiscrimination legislation to render unlawful racial, sex and other types of discrimination and to promote equality of opportunity between all persons.

A grievance is a formal complaint raised by an employee in relation to their employer. A grievance policy clearly sets out how an employee can report grievances in the workplace and how they will be resolved in a prompt and sensitive manner.

Privacy Policy
Work From Home Policy

To outline a clear and consistent approach to the administration of employer motor vehicles. Provides boundaries in relation to personal and private use outside of the workplace.

A commitment to workplace health and safety by setting expectations as to the impact of drugs and/or alcohol in the workplace.

To provide guidance on the use of social media and IT equipment in the workplace at home. To reinforce employee understanding of the impact representations made on social media can have to the employer.

Can be used to communicate what the company considers to be appropriate work attire. This policy outlines the expectations regarding the image they wish to portray.

Outlines the type of leave employees are entitled to under law, the process of applying for leave and who approves leave requests. The leave policy may also contain periods where employees must take leave (for example, over the Christmas holidays).

Some employees will be paid commission in addition to their annualized salary. A commissions policy sets out key targets and establishes when commissions will be triggered based on employee performance.

A policy that rewards internal employees for nominating a candidate to fill a vacant position within the employer’s business. Employees will receive a referral or recruitment bonus based on the new candidate being a successful hire for the employer.

Employee Performance Management & Termination
Employee Performance Management & Termination Flowchart
Probation Review Checklist
Failed Probation Letter

Correspondence provided to the employee evaluating their performance to ensure alignment with the employer’s goals and vision.

Performance Improvement Plan

A show cause letter is provided to an employee as part of a disciplinary process. It invites the employee to offer a reasonable explanation in relation to issues regarding their capacity or conduct.

Correspondence provided to an employee where the employee is subject to a serious allegation. The correspondence directs the employee to not attend work until a full investigation is completed.

Given to an employee as part of a performance management process. Provides notice if the employee’s performance does not improve, disciplinary action may follow up to an including termination.

Potential Redundancy Letter inviting consultation
Letter to Employee advising of redundancy

A letter issued to an employee as a final warning after they have been previously warned about a specific performance or conduct issue and this issue has not improved. It provides the employee with their last opportunity to improve their performance.

Invitation to attend Disciplinary Meeting

Provides written confirmation of the termination of the employee’s employment and will usually be supported with reasons for dismissal and any final payments the employee will receive.

Provides written confirmation of the termination of the employee’s employment and will usually be supported with reasons for dismissal and any final payments the employee will receive.

Provides written confirmation of the termination of the employee’s employment and will usually be supported with reasons for dismissal and any final payments the employee will receive.

Serves as a reminder to the exiting employee that despite their employment finishing, there are obligations the employee continues to owe to the employer. These obligations usually include confidentiality in relation to information and intellectual property, and restraints in relation to solicitation of clients and working for competitors.

A post-employment letter to your employee identifying breaches of a restraint of trade. Protect your confidential information by acting swiftly.

If any dispute arises between the company and one of their current or former employees, a Deed of Release is a formal document that contains an agreement between the parties to settle the dispute. It will contain clauses that protect the parties involved and is a legal document to prevent further litigation.

Employee Engagement Flowchart
Probation Dismissal Flowchart
Performance Based Dismissal Flowchart
Serious Misconduct Dismissal Flowchart
Redundancy Dismissal Flowchart
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Providing regular and on-demand access to quality legal advice and legal services from a range of specialist lawyers depending on your businesses legal needs and budget.

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